What is the best way to manage a charity auction?

The most efficient way to manage a charity auction is with an auction management platform that integrates with your fundraising software, which allows you to sync auction data with your donor records and reports. This integrated approach helps streamline item tracking, mobile bidding, ticketing, RSVPs, and checkout while keeping all donor and attendee data organized in one central place. For example, ReadySetAuction integrates seamlessly with DonorPerfect, so after your event, you can create new records for first-time attendees, send thank-yous, follow up about auction items, measure goal progress, and report on your successes.

How can I encourage more participation in my charity auction?

You can increase engagement by promoting early bidding, offering attractive auction items, and using mobile bidding options. The more convenient it is to participate, the better the experience for your donors and attendees. This also includes sending personalized invitations, highlighting key auction items through email and social media, and creating an easy-to-use online auction catalog.

How does mobile bidding improve charity auctions?

Mobile bidding allows guests to place and track bids from their smartphones, increasing participation and revenue. Features like outbid notifications and real-time updates create a competitive and engaging auction experience.

What are the best auction items to include?

Popular auction items include travel experiences, dining packages, exclusive events, artwork, sports memorabilia, and unique experiences like meet-and-greets with celebrities. High-value or one-of-a-kind items tend to drive the most bidding excitement.

How can I simplify auction checkout and payments?

To speed up checkout, collect payment information before the event and allow mobile self-checkout. For example, with an integrated solution like ReadySetAuction and DonorPerfect, payments are processed automatically, and receipts are generated instantly, reducing wait times and manual processing.

Charity Auction Software

people bidding at art auction nonprofit event

Keep supporters close

Charity auctions not only bring supporters closer to your mission, but also create exciting engagement opportunities. The friendly competition of auction bidding is a fun and effective way to inspire generosity. Whether your auction is silent, live, mobile, or online, DonorPerfect ensures a seamless experience for both your team and your supporters, making it easy to manage items, bidding, ticketing, registrations, and donations without getting overwhelmed.

Our integrated suite of event management tools helps you keep attendees engaged, increase giving, and streamline auction logistics. With all your auction data in one place, you can easily manage event details, sync attendee info, track auction items, and monitor event performance in real time.

Key features

EARLY BIDDING

Create excitement before your event by allowing bidding up to 45 days in advance. Let supporters continue to bid up to 45 days after your event.

PRINT MATERIALS

Quickly generate auction catalogs, bid sheets, and event materials using attendee and auction item data.

RSVP MANAGEMENT

Organize guest information, tables, and meals with ease. Assign guests to groups, track sponsor invitees, and make real-time updates.

EVENT TICKETING

Easily promote your event online. Supporters can purchase individual tickets, tables, and sponsorships through your website.

ITEM TRACKING

Easily track and bundle auction items, including services, in-kind gifts, consignment, sponsorships, and cash donations.

SPEEDY CHECKOUT

Capture payment info before the event or allow guests to check out from their mobile devices.

MOBILE BIDDING

Empower bidders to use their smartphones, tablets, or bidding stations to browse your catalog and place bids.

EVENT PROMOTION

Host a website with your branding, sponsor logos, and messaging. Guests can securely save their credit card info before the event.

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Engage attendees with DP Mobile

Take your fundraising tools on the go! During your event, staff and volunteers can process donations right from their phones using the DonorPerfect Mobile app. This seamless integration ensures that every contribution is instantly recorded, allowing you to maximize giving and simplify donor follow-up.

Simplify reporting with ReadySetAuction

ReadySetAuction is a cloud-based auction software that simplifies every aspect of your auction—from item procurement and ticket sales to mobile bidding and checkout.

Readysetauction screenshot of auction items list

Designed to sync with DonorPerfect, ReadySetAuction makes it easy to:

Generate auction catalogs, bid sheets, invoices, receipts, and thank-yous
Manage donors, event guests, and sponsors in one place
Turn bidding into an exciting competition with automatic outbid alerts
Track, organize, and bundle auction item donations

Amplify events with Agile Ticketing

DonorPerfect’s integration with Agile Ticketing ensures you can connect with your attendees right away. Any information collected through Agile is automatically synced with DonorPerfect, enabling you to segment attendees, run reports, and schedule follow-ups to keep supporters engaged.

Our seamless integration with Agile Ticketing allows you to:

Sell and manage event tickets online
Promote events through email and social media
Display graphic seating charts with pricing and availability
Instantly update donor records with attendance details
Operate a box office, call center, kiosk sales, and more

Hear from happy DonorPerfect users

ReadySetAuction helped make our first online auction a spectacular success! In less than two weeks, we met our goal and raised over $175,000. We will definitely use ReadySetAuction again and would recommend your services to any organization in need of a cost-effective online auction solution.”

– John S., Wildlife Preservation Auction

Using ReadySetAuction allowed us to go online with mobile bidding, so our auction opens a week before our fundraising event. We went from raising about $20,000-$25,000 in our silent auction to raising $65,000-$70,000 when we purchased ReadySetAuction and launched mobile bidding.”

– Beth Lennon, Associate Director of Development, The Calverton School

Frequently Asked Questions

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